Payroll Tax Specialist/Payroll Tax Coordinator

1756 S. Chatsworth

Mesa, AZ  85209

Cell Phone (480) 516-5097


Gina Herczeg


November 30, 2012     Arizona Academy of Real Estate                            Mesa, AZ

90-Hour Real Estate Sales Prelicense Course

August 10, 1997           Pennsylvania State University       State College, PA

Bachelor of Science Degree in Psychology

  • Industrial/Organizational Psychology focus
  • Business Concentration (Business Management, business law,      accounting, finance, logistics, marketing)

June 14, 1991               Northampton Area High School       Northampton, PA


Professional experience

November 16, 2006-January 17, 2012            Thomson Tax & Accounting/Thomson Reuters Property Tax Services, Inc.

Finance Analyst

  • Manage fiduciary client check-writing function, including maintaining extensive Excel spreadsheet (bill pay log), which involved advanced formulas and functions 
  • Cut checks, generate and  upload positive pay files to bank, match checks to check register, prepare checks for mailing  to meet tax due date deadlines in excess of $5 million daily
  • Monitor 50+ bank accounts daily for funding and to prevent overdrawn client accounts
  • Setup and maintain employee master files in SAP
  • Collect on accounts receivable for Over 60 days past due Software license and service customers
  • Report accounts receivable weekly, bi-weekly, and monthly when meeting with upper management  
  • Facilitate purchasing and procurement responsibilities, including special order procurement in SAP
  • Facilitate entire company relocation due to acquisition/ reorganization/merger 
  • Create procedures documentation to assist with training of new hires 
  • Retain and supply supporting detail in the event of external and internal audit 
  • Local Facilities Management, including creation of the Emergency Response Plan, employee badges and badge readers, contracts with break room vendors (water coolers, ice machines, vending), pest control, building access permissions, shredding and information storage, employee parking, office machines maintenance, etc.
  • Continue education by taking courses and Fred Pryor seminars which include intermediate and advanced Excel

Sept. 18, 2006-November 16, 2006     ePropertyTax, Inc./Thomson Tax & Accounting

Payroll and Benefits Administrator

  • Coordinate semi-monthly payroll processing with Paychex’ Preview software
  • Submission and payment of employee expense reports
  • Benefits Administration and orientation
  • Conduct exit interviews
  • Research and obtain Worker’s Compensation Insurance in multiple states
  • File and support W/C claims
  • Compile employee handbook
  • Track leaves of absence and employee attendance
  • Pay and track short and long-term disability
  • Report new hires & prepare new hire forms
  • Conduct new hire orientation and order background checks
  • Operate in compliance of legal acts (FMLA, EEOC, DOL, COBRA, FLSA, and HIPAA)
  • Cognizant of SOX compliance/Sarbanes-Oxley Act
  • Maintain and reconcile payroll related accounts within G/L system; time management, garnishments, employee expense report reimbursement, vacation and PTO accruals 
  • Benefits Administration of cafeteria plans, 401k, FSAs
  • Complete payroll journal entries
  • Review & analysis of payroll reports
  • Process cash receipts
  • Apply payments to receivables in Quickbooks and Lotus Notes
  • Deposit funds/prepare monthly bank reconciliation
  • Maintain petty cash
  • Process checks for Client Check-Writing service; process of property tax bill payments
  • Special order and office supply procurement; software, licensing updates in SAP  
  • Local Facilities Management, including badge readers, contracts with break room vendors (water coolers, ice machines, vending), pest control, shredding and information storage, employee parking, office machines maintenance, etc.
  • Arrange travel for sales and marketing, & support employees (airline tickets, rental cars, hotel reservations)

April 17, 2006-August 25, 2006                                          Manpower at Honeywell                                               

Payroll Specialist

  • Process payroll
  • Utilize People Soft to maintain employee master files
  • Handle customer inquiries
  • Support nationwide Honeywell sites
  • Ensure state and local payroll tax setups are appropriate
  • Adjust employee payroll tax withholdings
  • Make note of all calls and their related issues in Oracle’s Siebel software

June 16, 2003-March 14, 2006                   ADP (Automatic Data Processing)

Payroll Client Service Coordinator

  • Provide first-level product and support to clients regarding payroll, accounting, tax filing,  banking and money movement and other related ADP services, such as retirement plans
  • Maintain and reconcile payroll related account issues; imputed income, garnishments, employee expense report reimbursement, vacation and PTO accruals
  • Sort out and resolve payroll client issues
  • Paid shift differentials, Davis Bacon construction wages, and sales commissions
  • Setup special earnings and deductions codes for payroll
  • Make payroll tax adjustments and amendments
  • Analyze system functions for employee transfers, terminations, and mid-pay-period or back dated wage transaction changes
  • Process involuntary deductions; garnishments, disposable income calculations, interpret levies and court orders
  • Calculate gross-ups
  • Analyze an employee's file in the event of multiple wage assignments to determine which assignment has legal priority to enter the correct deduction codes
  • Create ad-hoc reports for customers and departmental use
  • Research multiple tax jurisdictions for reciprocity rules as they pertain to state and local taxes
  • Handle company spinoffs and the related tax implications
  • Analyze audit reports to determine potential employee tax setup issues in the payroll system
  • Handle multi-state quarterly and annual tax filings
  • Produce W2s and fix discrepancies on W2s
  • Research and address banking/money movement issues
  • Excel in navigating the internal software applications of AS400, TOPS, and FTS
  • Achieve total client satisfaction and team productivity goals
  • Focus on outstanding, world-class, quality customer service when handling all client inquiries
  • Complete PayTrain Payroll Training Program
  • Handle difficult clients and complicated payroll or set-up issues
  • Possess PC proficiency, excellent communication skills, and ability to manage multiple tasks and work under pressure in fast-paced environment
  • Demonstrate a strong math aptitude and a highly statistical education


April 20, 1998-May 20, 2000                                    Michael’s Creative Jewelry


  • Calculate completely manual payroll  weekly with 401(k), medical, dental, and life insurance benefit deductions
  • Remit 401(k) with reporting to plan administrator
  • Track employee time and attendance
  • Prepare and file monthly, quarterly, and annual sales & use tax returns
  • Perform daily cash reconciliation, large-volume cash deposits, and business checking account balancing
  • Maintain petty cash
  • Compile monthly sales reports and transaction summary reports
  • Nurture retail and wholesale vendor relationships
  • Prepare comparative monthly analysis sales reports for management
  • Conduct new hire orientation and office position training
  • Create employee handbook


  • ID#: 68810
  • Location: Mesa, AZ , 85209

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